Environmental Committee Meeting Minutes
Monday, January 17, 2011

MEMBERS PRESENT:         Dick Scott, David Allen, Don Titus Jr, Mary Murphy                      

MEMBERS ABSENT:           Tim Harrington, Rob Silva, Barb Hunt

GUESTS:                                See Sign-in Sheet

Meeting called to order at 7:00PM by Dick Scott – No guests were in attendance.

OPEN FLOOR TO DISCUSSION:

Don Titus made a motion to approve the November 15th minutes with the modification that included the vote to add Melanie Eisenberg as an EC Committee member.  She is to serve in the position of co-chairperson and be given proxy voting rights as needed by the committee.  Dick Scott had given Melanie his proxy via e-mail for this meeting, but Melanie was unavailable due to illness. Dick contacted Melanie and received her permission to rescind the proxy given to her earlier and re-instate Dick as the voting member. Don’s motion was seconded and approved and the modified minutes were approved by all members present including Dick with the quorum vote.

It was suggested to have some new guidelines listed on the BHVA website to better describe the process of getting an EC application approved more quickly.  Suggestions included listing some simplified process verbiage in bulleted form, as well as providing some sample applications from past projects which were exemplary in speeding up the process.  Ideas will be formulated and reviewed at next month’s meeting.

OLD BUSINESS:
EC committee formally approved the “Uninsured Contractor Letter”.  This letter was informally approved by committee members via e-mail last month.

CORRESPONDENCE:
Dick Scott agreed to prepare a letter to the owners of #2 Spyglass to explain the EC approval process and notification after an application has been submitted and reviewed by the committee prior to performing work.

EC APPLICATIONS:

1. 10-49: 2 Spyglass Hill – Tree Removal – Approved with explanatory letter to resident
2. 10-50: 12 Golfside Cir – LP Gas Installation - Approved
3. 10-51: 2 Harbour Lane – Picture Window - Approved via November EC conference call
4. 10-52: 30 Golfside Cir – Penny Saver Paper Stand – Approved via e-mail (confirmed)
5. 11-01: 10 Golfside Circle - Sidewalk modifications & handrail – Approved via-e-mail (confirmed)

Meeting adjourned at 8:30PM