Members Present: Sally Eldon, Larry Hubler, Ellen Monagan, Richard Booth, Leo Raab, Mark Moretti and Candace Ryan
Excused: Stephanie Russ and Richard (Dick) Scott
Others Present: Jay Adams, Michelle Alvaro, Fred Sarkis, Bernie Caprini, Dave Hewson, Gail Hewson, Baird Couch, John Constance, Ralph Endres, Carol Endres, Carl Evanoff, Kristie Braun, Alan Braun and Henry Savage.
Call to Order: Meeting was called to order at 7:05 PM
Opening Remarks:
· Sally Eldon introduced the new Board members. Stephanie Russ and Dick Scott are unable to attend tonight’s meeting.
· Sally provided updates regarding the water and sewer. A MAG meter has been ordered for the Condominiums. The financials for the last 2 years have been received from Bristol Harbour Resorts. A meeting with Dan Marshall, Town of South Bristol Supervisor will be scheduled. At the last Town Board meeting, he agreed to meet with Board representatives to discuss the issues raised by Fred Sarkis.
· The next Neighbor’s Night will be held at the Community Center on Saturday, October 25, 2008.
Privilege of the floor: Privilege of the Floor will open for questions for 10 minutes. After the time allotted, the floor will close until ‘New Business’ at the end to the meeting. At this time, the Board will take questions that pertain to this meeting for approximately 10 minutes.
Ralph Endres-5590 Lochcrest Circle: Made a statement that he felt that moving the bathrooms currently located at the marina parking to the beach is a bad idea. This was addressed by Phil Saunders at the Annual Meeting. The cost and responsibility is Bristol Harbour Resorts alone. He felt the current facilities should be upgraded. Discussion followed.
Gail Hewson-9 Spyglass Hill: Is in agreement with Ralph Endres’s comments regarding the bathrooms. The beach is 100 % BHVA’s expense and revenue for Bristol Harbour Resorts. If Bristol Harbour Resorts wants to engage in this project, it is their financial responsibility.
Approval of the September 25, 2008 Board Meeting Minutes:
Motion for approval of the September 25, 2008 Board Meeting Minutes by Leo Raab, seconded by Candace Ryan, motion carried.
Reports:
Bristol Harbour Resorts/Steering Committee-By Candace Ryan:
The Committee has not met. Candace has spoken with Greg Mulhern about schedules and the there is a tentative meeting scheduled for Monday, October 27, 2008. Michelle Alvaro will also be attending this meeting. Discussion regarding members for the committee followed.
Property Manager’s/Site Manager’s Report-By Jay Adams and Michelle Alvaro:
The Manager’s Report and Superintendent’s Report were forwarded to the Board.
Environmental Committee (EC) Report-By Richard (Dick) Scott:
Michelle Alvaro provided a brief overview of a few issues being addressed in the village.
· A GSC townhouse will be painted and costs will be charged back to the resident. All other townhouses have been painted.
· Letters have been forwarded to residents regarding violations. Most have complied.
· The EC Guideline revisions were forwarded to attorney and he has responded. The Board was given a copy of the response at tonight’s meeting.
Motion for approval of the Environmental Committee Report by Leo Raab, seconded by Candace Ryan, motion carried.
Facilities Committee Report-By Leo Raab:
Leo Raab provided an overview of the following:
· The Spyglass Hill Road project is complete. There are some outstanding issues that will be addressed in the spring. If any issues arise over the winter they will also be addressed with the engineer in the spring as well.
· The final cost of the project was $140,000.00.
· Leo explained that additional costs were related to some issues that arose during the project that was not expected.
· Golfside Circle is the next project to be addressed.
Motion for approval of the Facilities Committee Report by Leo Raab, seconded by Ellen Monagan, motion carried.
Recreation Committee Report- Board Discussion and Chair Position:
Sally Eldon reported that Patt Jones has agreed to head up the Recreation Committee. Stephanie Russ will act as the liaison to the Board. Sally stated that Patt is going to need assistance and volunteers.
Treasurer’s Report-By Stephanie Russ and Jay Adams
Jay Adams provided overview of the BHVA September 2008 financials and the BHVA reserve.
Motion to accept the Treasurer’s Report as presented by Jay Adams by Leo Raab, seconded by Larry Hubler, motion carried.
Special Committee Reports:
Town Board/Planning Board/Zoning Board-By Larry Hubler:
Larry provided an overview of the following:
· 8 residents attended the Town Board meeting. Fred Sarkis spoke on the Water and Sewer issues he has raised with the BHVA Board. Dan Marshall has agreed to sit down with the BHVA Board to discuss the issues raised by Fred Sarkis. Larry will arrange the meeting with Dan Marshall.
· There were not any topics pertaining to BHVA at the Planning Board meeting.
· The Zoning Board meeting was cancelled for October.
Motion for approval of the Town Board/Planning Board/Zoning Board Reports by Larry Hubler, seconded by Richard Booth, motion carried.
Community Center Update-By Dave Eldon:
Jay Adams provided a report in Dave Eldon’s absence. Community Center refinancing was presented by Jay. He presented the following: There is a commitment date of 10-05-2008 for a mortgage refinance, with all terms the same as present. This will be completed through Canandaigua National Bank. The new rate will be 6.99% or a monthly payment of $3002.00, compared to the present monthly payment of $3,254.00.
The closing costs of $3,900.00 that will be rolled into the mortgage. The Committee recommends that we proceed. Discussion followed.
Motion that if terms as outlined are met, that the mortgage commitment be accepted from the bank and change the terms of the mortgage by Richard Booth, seconded by Ellen Monagan, motion carried.
Declaration:
The Board received the copies of the revisions from Ron Shubert. The Board will review and will be asked to vote on the document at the next Board meeting. If the Board has any questions they can contact Michelle or Jay and they will be passed along to Ron Shubert. The revisions, a summary sheet and a consent form will be mailed to the residents along with the approved 2009 budget. Discussion followed.
Communication Committee-By Mark Moretti:
The committee has not met formally. The committee’s goal is communicate openly with the community, try to understand concerns, respond best to these concerns, and to provide reasonable explanations to foster better communication.
Sally Eldon explained that The Villager requires assistance. We need an editor in chief and a committee. The success of the paper depends on this.
The BHVA Briefs will be reviewed by the committee.
Motion for approval of the Communications Committee Report by Ellen Monagan, seconded by Leo Raab, motion carried.
Nominating Committee-By Richard Booth:
The process for nominations to the Board has been changed. If a resident wishes to be a candidate for the Board, they must fill out an application and meet the requirements. This process is still being reviewed.
Citizen of the Year Committee-By Richard Booth:
The committee is looking for nominations at this time.
Motion for approval of the Nominating Committee and Citizen of the Year Committee Reports by Richard Booth, seconded by Larry Hubler, motion carried.
Old Business:
The next Board meeting will be held on December 4, 2008. If a vote is required prior to the meeting it can be made electronically and the votes will be attached to the minutes of the meeting.
New Business:
Leo Raab-5559 Vardon Drive: Discussed the need to prepare for the Golfside Circle road project. He wants to be able to prepare for the 2009 budget. Discussion followed.
Motion for approval to conduct an engineering review of Golfside Circle and the Community Center parking lot and to have the engineer put together proposed costs of the projects by Leo Raab, seconded by Richard Booth, motion carried.
Bernie Caprini-5536 Vardon Drive: Inquired if a CRO or Recreation Center Attendant has been considered in the 2009 budget. She also inquired if the age determination (16 Years old) will be addressed if a Recreation Center Attendant is hired. The hours of operation, frequency, etc. of the Recreation Center Attendant will be determined by the Board. A CRO has not been addressed in the 2009 budget. Discussion followed.
Fred Sarkis-28 Cliffside Drive: Stated that he wants to sit down with the Board and talk about issues he has raised. He still remains an advocate for 240 residents. He reiterated issues and concerns that he previously stated in his e-mail of 10-12-2008. Michelle Alvaro stated that she did not forward the e-mail to all Board members and will do so. Discussion followed.
Henry Savage-Vardon Drive: Stated that he felt the Annual Meeting was an embarrassment and was chaotic. He felt the attorney was unprepared. He is waiting for a ruling on the August 9, 2008 By-Law Meeting as to if it was an invalid meeting. He questioned why we need to have the revised Declaration notarized. Henry also had a question about voting and does not feel the Board is officially seated at this time. Henry then addressed signage within the village. He stated that we cannot selectively enforce the rules regarding signage. He handed information he researched regarding to Mark Moretti. Henry’s opinion is that he can have political signage in his yard and it is an issue of freedom off speech. He stated that the Board and residents need to lighten up. Discussion followed.
Richard Booth-11 Andrews Way: Announced that the Lakeside Foundation’s Annual Gala Dinner will be held on December 12, 2008. Dr. Benjamin Carson will be this year’s speaker.
Michelle Alvaro: Responded to a comment that was made at the Annual Meeting. The site offices do not referrals for real estate agents or real estate agencies. It was remarked at the Annual Meeting that the offices did, employees do not.
Baird Couch-30 Andrews Way: Inquired if the Kenrick Corporation rents space at the Community Center. Jay Adams responded that the employees are hired by the BHVA and Condominium Associations. Discussion followed.
Meeting was adjourned at 8:42 pm. The next Board of Directors meeting will be held on December 4, 2008.
Minutes Approved: December 4, 2008
Michelle Alvaro; Recording Secretary-BHVA Board of Directors